Freeplane GTD+

About

Freeplane is a widely used mind mapping tool. GTD is a time management methodology by David Allen.

Freeplane GTD is an addon, that can collect tasks specified in a mindmap, thus allowing the users of Freeplane to use the concepts of GTD in their mind mapping tool.

Please visit this page, to see all articles about the add-on, including the release announcements and how-tos.

Installation

  1. Download and install Freeplane on your computer.
  2. Download the latest FreeplaneGTD plugin from the release page
  3. In Freeplane open the addon manager, select the previously downloaded addon, and install it.
  4. Restart Freeplane to enable the plugin

You can now use the addon.

Please be aware, that the addon will replace any previous version of FreePlane GTD.

Usage

Using the task overview

Select Tools -> Freeplane GTD -> Next Actions from the menu. As of version 0.9 the addon can be invoked using the pre-defined hotkey Ctrl-H.

freeplanegtdThe main window of the Freeplane GTD addon will contain all the action items (annotated with the corresponding icon) of the current map.

You can close this window using the window buttons, or the ESC hotkey.

The sidebar of the window contain the different groupings of the tasks.

  • By project – the actions will be grouped based on the projects found above them
  • By who – the actions will be grouped based on the Who attribute
  • By context – the actions will be grouped based on the Where attribute
  • By when – the actions will be grouped based on the When attribute, or the ‘Do next’ icon

Shorthand notation

In order to speed up the action entry, shorthand notation can be used to add new items. These shorthand notations will be parsed upon the display or the refresh of the task overview window. The parsed items will be annotated with the task icon and the extracted attributes will be added to the task.

The format of the shorthand notation is as follows. Please note, that the position of the attributes do not matter. The first character of the notation must be an “*”.

* Action name {when} @context [who]

As an example the shorhand node

* Increase default size of the GTD pane @Coding {v0.9}

will be converted to a node like

example task

Icons

The plugin uses a number of pre-set icons to identify the action items, and their properties. These can be changed according to the users liking.

  • Icon: Project – specifies the grouping node for actions
  • Icon: Next action – specifies the individual actions
  • Icon: Today – specifies the next actions (When property will be ignored on grouping)
  • Icon: Done –  Once an item is completed it can be marked as done.

GTD icons

To customize these icons you must place a node with the text above anywhere in your map and add a desired icon to that node. I suggest you place it under a “Config” or “Settings” node in the root of the map, so it doesn’t get mixed up with the actual map content.

Context icons

If you want to add pre-defined icons for some contexts specified in your action nodes, it’s available for versions over 1.0. To use this feature you must create icon nodes such as the ones above with the text “Icon: @Context” where the Context text can be replaced with the context of your liking.

The icons specified will be converted to the corresponding context attribute (Where property).

Disclaimer

Freeplane GTD+ is based on the discontinued work of the original FreeplaneGTD addon by Auxilus. The plugin is based on the source code available on SourceForge.

Licence

This plugin is made available under GPL v3.

The project sources are available at https://github.com/gpapp/FreePlaneGTD.

18 Replies to “Freeplane GTD+”

  1. Mozilla Firefox 38.0 Windows 7

    I just dropped by to say thank you for all the effort you put into creating an improved GTD+ add-on for Freeplane. It is extremely useful and also inspirational in the sense that with a few tricks, it can be tweaked for other uses than GTD as well (e.g. prototyping other kinds of lists, etc.)
    All the best,

    1. Google Chrome 47.0.2526.106 Windows NT

      Thank you for the feedback! It’s great to see it is beneficial for others!

      The most use I got out of the plugin was not GTD, but using it as a memo making application, where I used the Freeplane to take notes, and distribute the action items to the meeting members in any given aspect (timeline, responsible, type of task) using the plugin. 🙂

      Please check out the Mindweb project as well. It enables you to use the features of FreeplaneGTD, with compatibility, but also provides a web viewer for Freeplane files!

  2. Mozilla Firefox 44.0 Mac OS X 10

    Hello Gergely,
    thank you for providing the GTD+ addon for freeplane.

    I have a question about customizing the pre-set icons. Its simple as that: If i change the icon, as described above, in the “settings”node, e.g. i create a node like- § Icon: Next Action , it doesn work. All new tasknodes i create afterwards with the *”newtask” command are still formated with the pre-set icons, in this case the usual- ! “newtask”.

    I read through literally all information i could find here and in freeplane forum but found no issues about it.

    1. Mozilla Firefox 44.0 Mac OS X 10

      I dont know if this is related to my questions, but i get some gtd errors in the log:

      INFORMATION: freeplane_version = 1.5.7 beta; freeplane_xml_version = freeplane 1.5.6
      git revision = fab67339773a98a622670bc92206ec0e92e75170 Dimitry Polivaev
      java_version = 1.8.0_45; os_name = Mac OS X; os_version = 10.9.5

      STDERR: missing key freeplaneGTD_view_project
      STDERR: missing key freeplaneGTD_view_who
      STDERR: missing key freeplaneGTD_view_context
      STDERR: missing key freeplaneGTD_view_whenMär

      the errors also occure in the stable freeplane version.
      additional errors arise when changing the gtd+ settings. if you are interested, i can also send it to you per mail. dont want to spam your forum 😀

    2. Unknown browser

      Please mind the cases. It shoud be written as “Next action” with a lower case a, not capital.
      Please tell me if I put it differently in any of the known documentation, so I can fix it!

      1. Mozilla Firefox 44.0 Mac OS X 10

        Ah ! it works, haha 😀

        so this was easy in the end. You wrote it with capital A in your gtd-template map description.

  3. Mozilla Firefox 44.0 Mac OS X 10

    Another thing:

    I played around with your Mindweb app and i think its really great work !

    Considering all the opportunities opening up for developing group based work, this could in fact become a big deal.

    If youre interested, i have some projects in the pipe and would love to test it and provide feedback/testing/ideas for your further work on it.

  4. Mozilla Firefox 38.0 Windows 7

    Hello,
    after several tries to enter the values on my GTD-Mindmap, I realized, that the translation to German was bad. I now try to find the translation and send it to you via Email, but in the meantime: By editing the gtd-action-node you have actually Cancel –> Schließen and Save/done –> Erledigt (meaning “done” as Item closed but not meaning “save the entry”!) you should have: Cancel –> “Abbruch” and Save/done –> “Speichern”.
    Thank you for your tool. Now that I found out this error, I can work with it! 🙂

  5. Mozilla Firefox 52.0 Windows NT

    Nice add-on. Problem I have is a lot of nodes with leading * that are automatically turned into tasks. This happens primarily with bulleted text and PL/SQL code. Any chance of having the leading character configurable? I’d love to go back to using it.

    1. Google Chrome 55.0.2883.87 Ubuntu Linux

      Thank you for your feedback!

      I’m sorry to hear your issue with the task parser!
      The add-on is quite complex as-is, and I don’t want to introduce another complexity layer, by changing the entire parser to configurable.

      There are quite a few ways you can avoid the automatic parsing though. GTD shorthand only parses simple, unformatted text.

      Easiest is to convert them to expressions by surrounding it with expression markup. eg. =”your text here” or =’your text here’ Now this might cause problems if your content has both kind of quotes to start with.

      You can simply convert your code snippets to HTML, by opening it in editor dialog and setting the font to some monospace font. (or any other formatting really, that changes the plain text to HTML, but source code looks better in monospace :))

      It is much better, if you use the node details to store such snippets. It is collapsible on the map, and you can even attach source code to GTD tasks.

      If none of these work for you, you can simply clone the add-on and modify the parser to suit your needs! That’s how it got here to start with. 🙂

  6. Mozilla Firefox 53.0 Windows NT

    I really appreciate your addon and I’m using it daily. Some months ago I changed pc to a microsoft Surface pro 4, currently the list of activities has standard characters that are very narrow in the “GTD next actions” , is there a way to increase/change that size? (I’m using FP 1.6.2 beta3 with your addon 1.9.3).
    To be clearer I try to exemplify to you where to act:
    if you read the About page of the “GTD next actions”, you will read 6 rows, all characters are smaller than with other resolutions (here I have 2736×1824), but especially the 3rd, 4th, 5th and 6th row are really at limit, therefore how is it possible to set those writings to a bigger size?
    Thanks. Regards and compliments for the addon.

    1. Unknown browser

      Hi!
      I think I know what’s the root cause of that issue is. The high DPI devices (even my cheapo Chineese tablet, that I type on) are not quite compatible with legacy Java applications. See here(https://superuser.com/questions/988379/how-do-i-run-java-apps-upscaled-on-a-high-dpi-display) for description of the issue.

      The entire freeplane is quite unusable on high density monitors, see the discussion here: https://sourceforge.net/p/freeplane/discussion/758437/thread/9d50d327

      The bad news is, that even if Freeplane itself is fixed, there is another issue in the add-on, the core of the HTML browser I use for displaying the action list will still have the issue. The good news is, that I’m already working on a new version of the add-on, that will use the browser built-in to the Java runtime. That should solve the issues.
      As a quick fix, you can dig in, and modify the FreeplaneGTD.groovy in your userdir, and add a “font-size:20px;” to the body tag in around line 317. That should increase the base font size of the entire actionlist. Play around with the size to see if it helps.

      And some more bad news, I don’t have much time to work on it, so don’t expect too much progress with it in the next month or so!

      best regards
      Gergely Papp

      1. Mozilla Firefox 53.0 Windows NT

        Mozilla Firefox 53.0 Windows NT *

        Thankyou Gergely,
        applied the following adding row318:
        ‘body {font-size:30px; }’ +

        Optimal reading.
        Do not worry about addon update, with your suggestion I’m reading very well and capable of change it.
        Best regards
        Paolo (sfpc)

  7. Mozilla 11.0 Windows 7

    Unfortunately I am always get the error “Selected node is not a task”. Where can I define that a certain attribute is a task? Best regards, Andreas

    1. Unknown browser

      Tasks can be defined either by using textual shortcuts or icons.
      Textual shortcuts are explained above, in short start your node with an *.
      Icons can be redefined as described above, but by default the ! is used to mark node a task.

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